Uploading Documents

Please note: MAKE SURE THAT YOU OWN THE COPYRIGHT ON ANY MATERIAL UPLOADED TO THE GRIDPP WEBSITE, OR HAVE EXPLICIT WRITTEN PERMISSION FROM THE COPYRIGHT HOLDER TO DO SO. If you are unsure, please contact info@gridpp.ac.uk to seek advice and discuss potential alternatives.

Before you begin

  • Access https://www.gridpp.ac.uk/wp-admin with the browser that has your grid certificate installed. This will add you to the GridPP website’s user list.
  • Email info@gridpp.ac.uk asking to be given the WordPress Author role. The site admin(s) will then email you when the role has been granted.

To add a GridPP document post

  • Make sure the document has a sensible file name. Remove any spaces or replace them with a hyphen or underscore if possible. If the document has an identifying number, prefix the file name with this number to aid organisation in browsers and file folders. Reformat any dates to yyyy-mm-dd where yyyy=the year, mm=the month and dd=the date – again, this will then automatically sort files with the same name but different dates into chronological order.
  • Access https://www.gridpp.ac.uk/wp-admin with the browser that has your grid installed. You should be able to view the WordPress dashboard for the GridPP website.
  • Click on Posts in the menu on the left-hand side of the dashboard.
  • Click on the Add New button to the right of the Post title on the page.
  • Now complete the following parts of the post:
    • Title: Enter the document title;
    • Format (to the right): Should be set to Standard (the default value);
    • The document: click on the Add Media button. In the “Insert Media” pop-up, select the Upload Files tab and either drop the file onto the box that appears or click on the “Select Files” button. The Media Library tab will then be re-selected. Make sure the file you have just uploaded is selected with the tick and then click the Insert into post button in the bottom right-hand corner.
    • The Post’s body content: you should now see the file name surrounded by a hyperlink tag in the post. Visitors will be able to click on this link and download the file. You should then add the document class name surrounded by square brackets before the link HTML tag. This will add the breadcrumb links back to the appropriate document index. If you’re feeling confident with your HTML you can also add some supporting notes to the post, but this is not necessary – it’s up to you!
    • Permalink (just below the Title): this is the URL for the document that is automatically generated from the title. If you would like to use an alternative title (for example, if the URL becomes ridiculously long), you can change it by clicking on the Edit button and entering the URL of you choice. Note: the Permalink box will only appear once you have entered the post Title.
    • Categories (to the right, scroll down): make sure the category corresponding to the document class is ticked. This is very important as it ensures the document is listed on the correct documents page.
  • Once you’re happy, click on Publish to publish the post featuring your document.
  • However, you’re not quite done yet. To make sure the document is listed as being published on its date of publication, in the Publish panel find and click on the Edit link on the Published on entry. This will allow you to set the date accordingly and make sure they appear in the correct date in the list of documents.
  • The documents should now be listed on the appropriate documents page.

Supported document classes